Professional Biography About Yourself: 5 Steps With Examples

Professional Biography About Yourself: 5 Steps With Examples

What you write about yourself must attract attention of employer. Here are some rules to follow.

Contents:

How to write a professional biography

People who read bios usually don’t have much time. They need a relatively short story about person. It means that it’s better to accumulate all the important information in a limited number of words. It will be great if the whole story will include 250 words or something of the kind. Such a bio is not only easy to read but to figure out main points as well. Usually they refer to:

  • education;
  • experience;
  • accomplishments;
  • changes in career.

Surely interview with job applicant will be held. But properly designed information will help to choose a number of the most suitable candidates.

To make up a good presentation five steps how to write a biography about yourself were determined. They are main points which help to turn thoughts of a potential employee along the right way. Although different positions may demand different approaches in details, in general they coincide in attempt to gather information whether an employee can perform duties properly. For this purpose not only biography facts serve but also the way they are presented, their place and author’s attitude towards them.

Step 1. Stating the basics

To make bio look objectively it’s better to use name in third person. For example you’d better write “John Smith is a graphic designer in London” than “I am a graphic designer…”. Third person is useful to remain calm estimating characteristics for both — employer and employee. For the second one it’s a chance to look from the side at his or her achievements. Next is medium you work in. Then where your services were used. Let us say you are an artist and if your works are in some collections it’s time to say about it at the beginning.

Education plays an important role especially if you attended courses of outstanding lectures. Mention them to clarify whom employer is dealing with. Write if you were working out projects which later were used in real life. Say about your awards. Add positions when you ruled any activities. Describe in short where you are from, where now live and work. If there are any significant projects you are connected with, mention them to underline that you are in demand in your profession. Don’t forget to write biography features in third person. Here’s the example how to write biography at the beginning:

John Smith is a graphic designer in Penguin Books, London. He received his BA from the University of Edinburgh. John worked at print, Internet and broadcast outlets all over the world, etc.

Step 2. Find unique peculiarities

When you are a good professional your chances to get job are high. But employer may have dozens of good candidates and only some who possess especially useful peculiarities. Explain why what you do may be unique. Show what differs you from others. Make emphasis on features which allowed to achieve success and confirm that by number of examples. Say that you are plodding or vice versa — mobile. If you usually do your part of work quicker than other people — mention it.

If you are extremely good at something it will make your show. But it must be properly mentioned in bio. Only a few words on each item are allowed as the amount of text is limited to 250 words. In some cases it may be 500 words but not more. Anyway there is always a question what to write more — common features which are always useful or unique features which are mostly exception and not highly estimated when routine work demanded. In such cases biography writing to a high extent is based on the audience.

Here is the example of describing unique peculiarities:

John knows how good design helps people to appreciate current stories. He can easily draw a sketch from life and develop a 3-D object model on the computer, etc.

Step 3. Highlighting relevant experience

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Position to which the person claims has certain requirements which were not direct duties for a candidate on his previous work. They may seem something new for him but if he faced them even once or twice during his previous experience it’s better to mention them. By and large it’s worth mentioning everything which was connected with this line of business. If there is no more place in bio it’s better to mention it during interview. If you even don’t work with it personally you will have an idea of how it’s done which will help you to do your work better.

The example of relevant experience:

In addition to his designer experience John is a trained drawing teacher. He also participated in professional exhibitions such as Guelph’s Art on the Street, etc.

Step 4. Press Delete if necessary

As you write many words appear in text which later seem to be superfluous. This is one of reasons why it’s necessary to know how to write a good biography. If you exactly know what it must contain you respect time of employer, give him most important information and have more chances to be invited to interview. Main principles of writing a good biography are:

  • accuracy;
  • brevity;
  • informativity.

Surely your bio won’t decide your fate but written according to existing rules it will make desired position closer.

What is necessary to get the desired is not to annoy reader of your bio with verbal flow. It means you have to cut it on and on until you find there facts and nothing else but facts. That means you must not be afraid to press the key Delete on your PC. Deleting, try to feel how your story changes. If without some word or sentence it suddenly looks of no use then put words back as their meaning is important. But if the story gets shorter and all the same the idea is clear — you are on the right way: your brief biography will look smart.

The example of how to shorten bio:

Graphic design is very important in modern world. After spending nearly a decade working in graphic design in world brands, John knows how good design helps people to appreciate current stories.

In this passage Graphic design is very important in modern world is not necessary and may be deleted because in the next sentence a similar idea is expressed, more personalized and specific.

Step 5. Another set of eyes

Professional biography must be attractive, smooth and harmonious. It means it will be easy to read it without feeling awkward in some places which are not fluent or which are illogical. That’s why you are strongly recommended to read it several times before printing, publishing or sending by email. For this purpose wait some time after your finished your bio and read it again calmly and attentively. If possible try to get another set of eyes to be more objective. It may be your colleague, friend or somebody else who is able to rate your text soberly.

Someone else’s opinion is important because author of a text usually is inside the described situation and doesn’t see it from the side. On the other hand those who read the story must not change its content. Their task is to test how biography is being perceived. But there are more possibilities for getting a good bio. It may be ordered to professional writers and there are such people who specialize in writing biographies. But there are also templates, using which one may write a bearable version of professional biography about yourself.

The example of checking by another person here may be similar to that from the previous item. It’s obvious that the sentence Graphic design is very important in modern world take employer’s attention from more important details.

A universal template

If it’s difficult to write text yourself and a professional writer is not available, there is a good chance to use a universal template. It’s worked out especially for professional bio and is suitable for inserting necessary information. It looks as following:

  1. [Name] is a [title] who works with [who you help] to [how you help them].
  2. [First name] [knows/believes] [what you know/believe about the work you do].
  3. [First name] has [landed/secured/garnered/worked at/supported] [insert your most compelling experiences and wins].
  4. [First name] is a [trained/certified/awarded] [insert relevant trainings, awards, honors, etc].
  5. [First name] holds a [insert degree] in [insert area of study] from [insert university].

Pay attention to number 2. This line helps employer to understand why you do what you do. It may be important and to fill it in you may ask you a question: For what reason am I doing this work? Let’s try to use this form for John Smith, graphic designer. Here is the example:

John Smith is a graphic designer who works with publishing houses to decorate their printed and Internet issues. After spending nearly a decade working in graphic design in world brands, John knows how good design helps people to appreciate current stories.
John worked at print, Internet and broadcast outlets all over the world, including Wall Street Journal, The Guardian, Mashable, Penguin Books and BBC. In addition to his designer experience John is a trained drawing teacher.
John holds a BA in Graphic Design from the University of Edinburgh.

In fact this template is just a framework which may be widened and added. But don’t make it long, because if it is more than 10 sentences you will start to get wordy. Usually there must be from 200 to 500 words in such a bio. But if it’s biography online there may be even 100 words permitted, not more. What is remarkable about this template — you may rework it from time to time depending on the position you claim to. By the way — don’t forget to update you current status when your bio is online. Your possible employer may track you status to learn whether he can propose to you some more attractive option.

Professional Biography About Yourself: 5 Steps With Examples
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